B. Prepare
In preparing for the new employee and to help make a good first impression, email communications increase with emails to the new employee and Libraries’ departments. Below are three important steps:
Employee Services to communicate notice and next steps with the below:
To provide the new employee’s name, title and start date to the key HR contacts. The contacts are the senior business partner (Lindsay Blair), the senior HR Comp specialist (Amanda Cooper) and the HR talent management manager (Edgar Johnson).
To provide with the below information for next steps. Upon notice from Employee Services, the supervisor should:
To find out availability then assign the employee to be the colleague.
To process the Dean’s Welcome Letter for signature. (There is a librarian’s welcome letter).
On the employee’s first day and first week, several departments need to meet with them.
The supervisor should email a congratulatory message to the new employee. Once they’ve given their notice to their employer, it’s fine to notify the search team and department so they may email congratulatory messages. Employee Services will send the welcome letter, who to contact with relocation questions, and who to contact with special equipment needs.
Once Employee Services has emailed the availability survey to the Welcome Teams, the supervisor should ensure meetings are confirmed.