Information for the leader conducting the meeting:
- Join the meeting from the link in the Calendar invite then click "Join” once in Teams
- Make sure your mic and video are on
- If you want to record meeting, from meeting window hovering menu (shows up when cursor is moved around the screen) click “…” and select “Record”
- Remind attendees to use the floating tool bar (shows up when cursor is moved around the screen) on the video window to:
- Mute microphone when not talking and turn off their own video of themselves, to improve performance
- If wanted, ask attendees to hold their questions to the end
- When wanting to comment or ask a question do so via:
- Clicking the “Conversation” (Chat) option and entering your question, OR
- by turning your mic on, introduce who you are, asking the question, turning your mic off
- How to turn captions in TEAMS MEETINGS. NOTE: THIS FEATURE DOES NOT WORK IN TEAMS CHAT
- If you are hearing background noise, from the “Conversation” (Chat) area you can click “Mute All” or individuals if you see their microphone is open. You will need to tell the participants to open up their mic to speak, if the need to speak at a later time during the meeting.
- If want to share documents like a PowerPoint or word file can either share your screen from the floating video window menu or uploading it via the Chat area. Note that when recording, using the share screen option will record the file you are displaying.
- When the meeting is complete, end the recording
- End the call by clicking the red phone icon in the floating tool bar.
- Recording takes time to process, but the individual who started the recording will receive an email once it is complete with information on how to share/publish it.
